A practical approach to implementing procurement systems

Nova Procure designs, implements, and manages structured procurement systems that reduce manual work, improve visibility, and bring control to your operations—without turning implementation into a long, disruptive project.

✔

First system live in as little as 14 days.

✔

Configured, tested, and ready to use from day one.

✔

Designed to pay for itself within 90 days.

✔

Built around your existing processes and approval structures

Book a Quick Intro Call →

From alignment to ongoing improvement

Our approach is designed to be straightforward and low-friction. We work closely with your team to understand your current processes, configure the right systems for your operations, and guide implementation from setup through to onboarding. Once live, we monitor system performance and provide quarterly improvement guidance to help your team keep everything running effectively over time.

Setup & Alignment

Understand the Current Process

We start by reviewing how your procurement process currently works and identifying where inefficiencies, visibility gaps, and process issues need to be addressed.

Gather Key Setup Information

To configure the system properly, we gather the key information required for implementation, including:

• Supplier data

• Approval structures and escalation paths

• Internal workflows and process rules

• User access and responsibilities

Align Everything Before Build Begins

We work closely with your team to make sure everything is clearly defined and aligned before implementation begins—helping prevent confusion, delays, and unnecessary rework during rollout.

Build, Implement & Onboard

Build the Right System Configuration

Once everything is aligned, we configure your procurement systems around your processes, approval structures, and operational requirements.

Implement Into Your Existing Workflows

We deploy the systems into your existing workflows and ensure everything is connected, structured, and ready to support day-to-day operations. This includes:

• Workflow configuration and setup

• Approval routing and process rules

• User access and permissions

• System testing and validation

Onboard Your Team

We guide your team through onboarding with training sessions and supporting documentation—so everyone understands how to use the systems correctly from day one.

Prepare for Go-Live

Before launch, we make sure everything is fully tested, validated, and ready to operate reliably within your procurement process.

Monitor & Improve

Monitor System Performance

Once the systems are live, we monitor performance to identify issues, bottlenecks, and areas that may need attention.

Track Results & Identify Improvements

We review how the systems are performing and provide practical recommendations to help improve efficiency, visibility, and process control over time. This includes:

• Workflow configuration and setup

• Identification of process gaps and bottlenecks

• Recommendations based on system activity and performance trends

• Quarterly review meetings with your team

Support Long-Term Consistency

Your team manages day-to-day usage and keeps operational data accurate, while we help ensure the systems continue operating effectively and consistently over time.

Drive Ongoing Improvement

As your procurement processes evolve, we help identify opportunities to improve workflows, strengthen controls, and support more reliable and controlled procurement operations over time.

What you'll need to provide

Supplier and operational data: Information required to configure the systems correctly, such as supplier records, user details, and existing procurement data.

Approval structures and process rules: Clear approval hierarchies, escalation paths, and any rules that control how requests and approvals should flow.

Internal workflow information: Clear information about how your current procurement processes operate, including any existing pain points or requirements.

Team participation during onboarding: Relevant team members available for training sessions, testing, and implementation discussions during setup and onboarding. In most cases, this only requires a few hours of involvement alongside reviewing supporting documentation.

Ongoing data updates: Your team will be responsible for keeping operational data accurate and up to date during day-to-day usage, including ensuring new records, updates, and operational changes are kept accurate within the systems.

Clear milestones from setup to ROI

Initial

Setup and alignment

We review your current processes, gather the required information, and prepare everything needed for a smooth implementation.

14 days

First system live

Timelines depend on how quickly your team provides the required information, approvals, and operational data during setup.

30 days

Full implementation

Additional systems can be rolled out in phases depending on your operational requirements and preferred implementation pace.

90 days

Designed to deliver ROI

The goal is to reduce manual work, improve visibility, and create measurable operational improvements within the first 90 days after go-live.

Flexible

Implementation approach

Timelines can be adjusted around your operational needs to avoid unnecessary disruption to your team.

Risk-Free

Built to deliver measurable operational value

We do not begin ongoing support charges until your systems are fully implemented and approved for go-live. If the solution is not delivering operational value within the first 6 months, we will remove the system and reimburse the original setup fee.