Take control of your procurement with structured systems that actually work
We design, implement, and manage structured procurement systems that eliminate manual work, reduce errors, and give you full visibility across your entire process—without adding complexity to your team.
A structured, end-to-end approach to procurement
Nova Procure delivers a structured, end-to-end approach to procurement—covering everything from requisitions and approvals through to supplier onboarding, invoice matching, delivery tracking, and contract visibility. Each system can be implemented individually or combined into a fully connected setup, depending on where you need the most control and visibility.
This is for you if:
• Your procurement is still managed through spreadsheets, emails, and manual processes.
• You lack clear visibility over spend, suppliers, and approvals.
• Your team spends too much time on admin instead of higher-value work.
• You want structured systems without adding complexity or increasing headcount.
Service 1
Invoice Processing & Matching
What it does: Capture, validate, and match invoices to purchase orders automatically—reducing manual input and giving you a more accurate, controlled accounts payable process.
If this feels familiar
- Your team is stuck manually entering invoice data, wasting hours on repetitive admin.
- Matching invoices to purchase orders turns into constant back-and-forth between systems, emails, and suppliers—slowing everything down.
- Errors, mismatches, and duplicates keep creeping in—creating rework and frustration.
- You don’t have a clear view of what’s been processed, what’s stuck, or what needs attention.
- Invoices get delayed, suppliers chase payments, and your team is left firefighting.
What will change
- Your team gets hours back every week from manual invoice processing.
- Invoices are matched quickly and accurately—without constant checking and rework.
- You always know exactly where each invoice sits and what needs attention.
- Fewer errors, fewer delays, and far less firefighting.
- A smoother, more controlled accounts payable process that actually runs reliably.
System features
- Automated capture and processing of invoices, credit notes, and statements.
- Supplier submission portal for structured and consistent document intake.
- PO matching with clear exception handling and validation workflows.
- Centralised tracking with full visibility over invoice status and progress.
- Flexible setup tailored to your processes and requirements.
Service 2
Supplier Onboarding & Compliance
What it does: Standardise how suppliers are onboarded, verified, and set up—ensuring accurate data, consistent processes, and full visibility from the start.
If this feels familiar
- Supplier information is collected through emails, forms, and spreadsheets—with no consistent onboarding process.
- Key supplier details are missing, outdated, or inaccurate—causing issues later when you need to rely on it.
- Onboarding new suppliers is slow, manual, and dependent on constant follow-ups.
- You’re constantly chasing suppliers for missing information and documents.
- You don’t have a clear view of which suppliers are compliant at the point of onboarding.
What will change
- Supplier onboarding becomes structured, consistent, and easy to manage.
- All supplier data is accurate, complete, and captured correctly from the start.
- You have clear visibility over supplier compliance during onboarding.
- Onboarding is faster, with less chasing and fewer delays.
- Reduced risk through better control, visibility, and documentation at setup.
System features
- Supplier onboarding portal for structured data capture.
- Standardised forms and workflows for consistent onboarding.
- Centralised supplier database populated during the onboarding process.
- Compliance tracking and structured document collection at setup.
- Flexible setup tailored to your onboarding process and requirements.
Service 3
Requisition & Approvals
What it does: Bring structure and control to how purchase requests are raised, reviewed, and approved—ensuring spend is properly managed from the start.
If this feels familiar
- Purchase requests come through emails, messages, and spreadsheets—with no consistent process.
- Budget holder approvals are unclear, delayed, or bypassed altogether.
- You don’t have visibility over what’s been requested, approved, or committed.
- Spend is happening without proper control or oversight.
- Your team is constantly chasing approvals and trying to keep things moving.
What will change
- Purchase requests follow a clear, structured process from the start.
- Budget holder approvals are routed automatically based on your rules and hierarchy.
- Supplier quotes are checked against requisitions to ensure accuracy and alignment.
- You have full visibility over requests, approvals, and committed spend.
- Approvals happen faster, with less chasing and fewer delays.
- Stronger control over spend—no orders are placed without going through the correct process.
System features
- Structured requisition forms for consistent request and quote capture.
- Automated approval workflows based on roles, thresholds, and hierarchy.
- Supplier quote validation against requisitions before approval.
- Centralised tracking of requests, approvals, and committed spend.
- Enforced process controls to ensure no orders are placed outside the system.
Service 4
Delivery Tracking & Supplier Chasing
What it does: Track orders and deliveries in a structured way—giving you clear visibility over what’s due, what’s delayed, and what needs action.
If this feels familiar
- You don’t have a clear view of what’s been ordered, what’s due, or what’s delayed.
- Your team is constantly chasing suppliers for updates on deliveries.
- Delivery dates are missed, but issues are only discovered when it’s too late.
- Updates from suppliers come through emails and calls, with no central record.
- There’s no accountability—suppliers aren’t being consistently followed up.
What will change
- You have full visibility over all orders and expected delivery dates.
- Delays are identified early, giving you time to take action.
- Supplier follow-ups are automatic, structured, and consistent—not reactive.
- Your team spends less time chasing and more time managing exceptions.
- Suppliers are held accountable with clear tracking and follow-up processes.
System features
- Centralised tracking of orders and expected delivery dates.
- Automated reminders and follow-ups to suppliers.
- Status visibility across all deliveries (on time, delayed, at risk).
- Logged communication and updates for full traceability.
- Flexible setup aligned to your ordering and delivery processes.
Service 5
Contract Register & Reminders
What it does: Centralise and track your contracts—giving you clear visibility over key dates, obligations, and risks before they become issues.
If this feels familiar
- Purchase requests come through emails, messages, and spreadsheets—with no consistent process.
- Budget holder approvals are unclear, delayed, or bypassed altogether.
- You don’t have visibility over what’s been requested, approved, or committed.
- Spend is happening without proper control or oversight.
- Your team is constantly chasing approvals and trying to keep things moving.
What will change
- Purchase requests follow a clear, structured process from the start.
- Budget holder approvals are routed automatically based on your rules and hierarchy.
- Supplier quotes are checked against requisitions to ensure accuracy and alignment.
- You have full visibility over requests, approvals, and committed spend.
- Approvals happen faster, with less chasing and fewer delays.
- Stronger control over spend—no orders are placed without going through the correct process.
System features
- Structured requisition forms for consistent request and quote capture.
- Automated approval workflows based on roles, thresholds, and hierarchy.
- Supplier quote validation against requisitions before approval.
- Centralised tracking of requests, approvals, and committed spend.
- Enforced process controls to ensure no orders are placed outside the system.
Take control of your procurement in the next 30 days
Implement structured systems that reduce manual work, improve visibility, and deliver measurable results—without adding complexity to your team.
✓ First system live in as little as 14 days
✓ Fully implemented and ready from day one
✓ Designed to pay for itself within 90 days
No long-term commitments. Just a quick conversation to see whether this approach makes sense for your operations.
Nova Procure
Procurement systems built, run and optimised for you
so your team can focus on higher-value work.
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